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Under the direction of the Business Manager of Property Operations and Planning (POP), the incumbent will receive and process purchase requisitions including low value purchase orders, high value requests and, blanket purchase order renewals, department orders, Express Card purchases, and ledger review. Liaison with private and campus MRO suppliers and contractors, including responding to maintenance concerns, scheduling service, account inquiries and reconciliation, and evaluation of performance. Establish and maintain professional vendor relationships that benefit the University. Provide strong attention to detail in completing forms and projects. Accurately utilize Marketplace, Outlook, Access, Word, Publisher, Excel and Maximo software. Excellent communication, customer service and telephone skills required for heavy contact with internal and external customers and vendors. Thorough knowledge of University policies, procedures and office forms.
Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with approximately 700 career employees, 1000 to 1200 student employees and an annual operating budget of greater than $170 million. HDH provides housing for approximately 15,000 undergraduates, grad students, faculty, staff and their families in over 400 buildings covering approximately 6 million sq. ft. HDH is in the midst of implementing an aggressive building plan which will add 4100 new beds and almost double our square footage by 2028.
Currently, HDH houses 38% of UCSD's enrolled students with a goal of housing 65% by 2028.HDH provides maintenance and repair, contract meals/meal plan management, as well as retail food service, conference services and catering services to residents, students, faculty, staff, and campus visitors.
Please visit our website: http://hdh.ucsd.edu/
Overtime may be required
Work shift may vary
Thorough knowledge of UCSD purchasing and accounting policies and procedures
Proficient in data entry, work processing and keyboarding skills.
Knowledge of UCSD forms as they pertain to assigned processes.
Thorough knowledge of UCSD organizational structure, policies, and procedures, with a focus on purchasing and accounting procedures, together with the ability to apply that knowledge.
Proven ability in database management, word processing, spreadsheet software, and desktop publishing such as Access, Word, Excel, Microsoft Publisher, IFIS, Outlook Maximo, and Marketplace.
Demonstrate experience using Financial Link, Marketplace and IFIS resources to reconcile ledgers, produce monthly financial reports, and perform appropriate journal entries.
Skill and ability to plan, develop, coordinate and implement office system to ensure efficient operation. Proven ability to organize a continuous flow of work in a timely manner while meeting deadlines and with close attention to detail
Experience working on a customer service team; and ability to take ownership of customer needs and improve service delivery.
Ability to communicate verbally in a clear, understandable and professional manner.
Experience operating a variety of communication hardware such as; multi-line phones, two-way radios, paging systems and electronic mail and forms.
Ability to build and maintain relationships within and across organizational boundaries.
Ability to uncover the important and relevant information about a problem through effective customer interface, conversation and questioning.
Ability to withstand high pressure and rapid job pace in an environment of changing priorities
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.