This position provides administrative and clerical support for their primary departments as well as cross-trained support coverage for all academic departments on campus.
Provide administrative support for faculty, program's day-to-day needs. This includes scheduling meetings, handling correspondence and typing needs, ordering supplies, copier troubleshooting, maintaining an efficient filing system, mailings (including mail merges), bulletin boards, planning special events, printing jobs, processing purchase card statements, tracking budgets and initiating purchase orders, and updating and maintaining web pages and SharePoint sites
Provide administrative support for faculty advising/teaching, including typing and/or compiling course materials, collecting course syllabi, arranging transportation for field trips, providing Blackboard/Moodle support, ordering desk/review copies of textbooks
Provide administrative support for faculty job searches
Provide confidential assistance to department chairs in regard to tenure and third-year reviews of faculty
Hire, train, schedule, and supervise work study students
Serve as back-up to the department Academic Assistants
The Creative Writing faculty's special programs include the Writer's Institute, the Apprentice Writer program and the Advanced Summer Writer's Workshop. In support of these programs, the academic assistant:
Prepares brochures, posters, flyers, and advertisements for journal ads and department events
Edits design and layout for publications
Prepares contracts for visiting writers and makes hotel and travel arrangements
Provides support for the Rivercraft and Susquehanna Review journals
In support of the Honors Program, the academic assistant:
In consultation with the Director of Honors, generates appropriate correspondence to students relative to course scheduling, grades, programs, activities, and other areas. Carefully monitors each Honors student progress based on established parameters
Assists with the scheduling of Honors classes as requested
Facilitates the Honors Students Mentor program
Supports the activities of the Honors Collective
Assist with the organization and execution of the Sophomore Colloquium
Assist with the documentation of the Honors Research Projects, including correspondence with students and advisors
Support the Honors courses' instructors
Education High school diploma or equivalent required.
Experience Minimum of three years of relevant office experience required.
Knowledge, Skills, Abilities Knowledge of English language including meaning and spelling of words, rules of composition and grammar. Skilled at written and verbal communication, including formal presentation to groups. Ability to set priorities and advocate team concepts; work collaboratively with faculty and staff. Knowledge of Microsoft Office Suite, Office 365, web-based applications including Blackboard; Colleague; Adobe Acrobat and Adobe Suite. Ability to maintain confidentiality, attention to detail and a strong sense of customer service. Ability to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. Ability to multi-task and manage multiple priorities.
Physical Demand On a daily basis, essential duties of the position may require the ability to stoop; to reach; to stand, to walk and sit for extended periods of time; to push and/or pull objects weighing up to 30 pounds; to lift and carry objects weighing up to 15 pounds; to use finger dexterity to operate a computer and other office equipment and hand strength to grasp files and other objects; to perceive the attributes of objects by touch; to hear and verbally exchange ideas and information with the public, staff and others on the phone and in the office; to see clearly from less than one foot to arm's length with a good field of vision and to distinguish basic colors and shades of color. On a frequent basis, essential duties of the position may require the ability to climb stairs, to kneel and/or crouch to retrieve files and other items.
Experience Experience working with a diverse population strongly preferred.
Number of Months: 12 months
Quick link for posting: 2196
Internal Number: 2196
About Susquehanna University
Susquehanna University is a selective, residential liberal arts college in Pennsylvania that provides a solid foundation in the liberal arts and sciences.