Scheduling Officer & Administrative Assistant

GENDER STUDIES (BL-GNDR-IUBLA)

The Department of Gender Studies at Indiana University examines the social understanding of gender issues as they relate to various dimensions of life, including sexuality, race and class, business and politics, artistic movements, law, the media, and more. Students with a degree in Gender Studies are equipped with an understanding of today's diverse and multi-cultural world, an open mind about the challenges of gender difference, and the foundational skills that employers seek the most.

The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For full diversity statement, click here.

This position will be shared between Department of Gender Studies, and Race, Migration, and Indigeneity. Duties that will be shared include some combination of responsibilities associated with general administrative services including, but not limited to: events, social media outreach, web maintenance, marketing and outreach, payroll, travel, purchasing, scheduling and enrollment support.

Scheduling Officer:

Collaborates with the department leadership team, creating and maintaining the department course offerings schedule for undergraduate and graduate courses. By using the Registrar's online system, enters new and existing courses (meeting times/locations, instructors, titles, CASE credit). In collaboration with the leadership team, monitors the enrollment activity and implements any changes necessary. Helps to promote courses through communications with other IU departments and academic advisors. Communicates with Registrar's Office as needed.

Web Support Specialist/Marketing and Outreach:

Maintains and updates existing web pages, including checking and maintaining links and monitoring the website for consistency and compliance with university standards for content and design. Maintains the departmental directory. Coordinates with faculty and staff to make decisions about what content is published on the website, and makes appropriate changes. Drafts content through student or alumni interviews as needed. Responds in a timely manner to make day-to-day web changes requested by the faculty, graduate students, and staff. Manages all media communications (website, Twitter, Facebook). Writes and edits department newsletter to increase the department's visibility. Designs promotional materials for special events and courses. Provides assistance to department administrators and instructors.

Office Coordinator:

Performs a variety of clerical duties including copying, scanning, filing, and maintaining department calendar. Greets and provides assistance and/or makes referrals to appropriate individuals. Answers department telephone and email. Maintains contact information and office hours information. Prepares shipping and printing orders, sorts and distributes both US and campus mail. Performs a variety of secretarial and supportive duties to the Department Chair, Executive Office Administrator, and to the department as a whole. Responsible for ordering and maintaining office supplies. Troubleshoots everyday technology issues and contacts CITO for additional support when necessary. Assists with other general office duties as requested and required.

Payroll and Travel Processing:

Serves as departmental payroll processor. Prepares faculty travel documents including authorizations and/or reimbursement requests.

Assistant Events Coordinator:

Assists with events coordination and execution for the department as needed, including marketing of events and student outreach.

High school diploma or GED and two years of office experience.

Possess a valid driver's license with the ability to be insured by Indiana University.

Experience with basic web page design and Microsoft Publisher or other web design software. Working knowledge of graphic design programs including Adobe Photoshop and InDesign. Ability to effectively communicate and exchange information.

Bachelor's degree. Working knowledge of IU systems, policies and procedures. Familiarity with basic HTML desired.

This position demands full mental concentration and physical alertness in order to meet the schedule of the daily workload. Must be able to remain stationary for long periods of time, including and especially to work at a computer.

Equipment utilized: standard office equipment including PC running Windows applications, multi-function machines (printer, fax, scanner), telephone, video camera, webcam, laptops, and video streaming.

Bloomington, Indiana

$31,200 - $31,300

Salary Plan: SS

Salary Grade: 0F

FLSA: Nonexempt

Job Function: Student Services

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

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