The Assistant to the Dean's Office position provides support for the Dean, Dean's administration, Department Heads, Faculty and Staff of the College of Health, Education, and Professional Studies (CHEPS). This position provides assistance with the oversight of the RTP Process, assist with training processes, assisting with planning of special events, assisting with implementing and updating Graduate Assistants processes, assist with maintaining the Dean's Calendar. This position works with all related offices to assure that items are processed in a timely manner.
Administrative Responsibilities Assist with the completion of hire paperwork for faculty, staff and graduate assistants; provide administrative support for search committees; assist Department Heads with various work-related issues that arise; assist with work requests for building, IT, phone, etc. needs for faculty and staff in CHEPS; assist in planning of CHEPS special events, including but not limited to, internal meetings, external meetings, Science Fair, assist with College Projects, and staff trainings; scheduling of venues, establishing vendors that can be used for various CHEPS purposes, shopping for competitive prices to ensure afford ability of programs, collaborating with community partners for events; assist with faculty contracts; assist with the payroll summaries and process the faculty and staff contracts each semester; scan and track all paperwork that is sent to other departments from the Dean's Office; communicate information to other departments when needed; assist with work on Grants and other projects as needed; assist with the processing of Graduate Assistants for CHEPS.
Back-Up Support Serve as back up for the budget specialist on payroll summaries, payroll, reports, ledgers, and any other special items that occur during their absence; assist with the processing of travel for CHEPS faculty and staff; serve as back up for other admins in CHEPS departments.
The ideal candidate will possess the following:
Knowledge of processes of the University as it relates to policy, procedures, and strategic plan
Experience using IRIS, Share-point, Banner, UTC Learn, All Microsoft applications including but not limited to: Outlook, Word, Excel, PowerPoint, and Publisher
Ability to communicate effectively with faculty, staff, students, and community partners.
Supervisory experience and experience teaching training classes to co-workers.
Review of applications will begin on February 15, 2021, and continue until the position is filled. Applications received by this date will receive priority consideration.
Minimum Qualifications: High school diploma or GED; five years of administrative experience in a support role, experience with understanding of fiscal policies, as well as accounts payable.
Preferred Qualifications: Post-Secondary degree; experience in higher education administrative support preferred.
Internal Number: 210786
The University of Tennessee at Chattanooga is an engaged, metropolitan university committed to excellence in teaching, research, and service, and dedicated to meeting the diverse needs of the region through strategic partnerships and community involvement.