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The Paul G. Allen School of Computer Science & Engineering at the University of Washington educates tomorrow’s innovators, conducts cutting-edge research in core and emerging areas of the field, and leads a broad range of multi-disciplinary initiatives that demonstrate the transformative power of computing. Consistently ranked among the top computer science programs in the nation, the Allen School is widely recognized for its success in promoting diversity and for the impact of its research and teaching across our region and around the globe. The Allen School occupies two spectacular buildings — the Paul G. Allen Center and the adjacent Bill & Melinda Gates Center — located at the heart of the UW campus in Seattle.
The Allen School has an outstanding opportunity for a Manager of Student & Alumni Relations.
The Manager of Student & Alumni Relations (Program Operations Specialist) provides and manages career related programs, events, and services for students in the Allen School; and develops and implements a comprehensive volunteer and events program for School alumni designed to provide meaningful opportunities for engagement with the School. Working under the supervision of the Director of External Relations, the Manager offers comprehensive career guidance to students and provides opportunities for student interaction with alumni through various career events. The goal is to provide professional development opportunities for students and meaningful volunteer activities for alumni in service to the School. The Manager also initiates, plans, and executes alumni events. Internally this position integrates student/alumni career activities in the School. Through the development and implementation of comprehensive engagement programs for students and alumni, the School will enhance the loyalty, dedication, and support from both constituencies.
Student Career and Professional Development •Help students secure jobs and internships by using industry and company knowledge to provide targeted advice and support. Plan, coordinate and schedule all logistical details and make necessary arrangements for career related programs, events, and services. •Work with key School staff, College of Engineering, and UW partners to launch and enhance a comprehensive plan for expanding the number, quality, and diversity of professional career opportunities available for students in the Allen School. •Partner with alumni to provide career opportunities and events for students to practice job seeking skills such as resume workshops, mock interviews, networking events, industry panels, internship panels, salary negotiation trainings, and career fairs. •Establish new student/alumni programs including a mentor program (in person and online) that pairs individual students and alumni over the course of the academic year. Establish webpage of alumni contacts willing to provide “on demand” professional and career advice to students. •Work with the Associate Director of Academic Affairs to approve the offering of a 1-credit Professional Practice Seminar featuring alumni and industry speakers, to be held once or twice annually in Fall and/or Spring quarter. •Promote diversity by developing and maintaining relationships with cultural and international student clubs and organizations, offering guidance and leadership to full participation in programs and events. •In collaboration with faculty, develop professional and career advising learning opportunities that integrate with graduate students’ educational and research experience. •Lead the recruitment and engagement of class officers in a robust class reunion program that facilitates student engagement and student-alumni connections.
Alumni Engagement and Community Building •Develop and manage an effective volunteer management system that supports the objective of engaging alumni in meaningful volunteer opportunities and serving as a source for alumni talent and resources for students, faculty, and staff. •Recruit, train, engage and support alumni in the life of the Allen School. Host a variety of alumni/student events and activities to enhance alumni engagement opportunities and cultivate connections. Support alumni in their volunteer assignments, events, and activities. Identify and cultivate volunteer leaders. •In partnership with the External Relations Director, educate alumni and employers about available recruiting services including company information sessions, on-campus interviews, resume searches, job and internship postings, and career fairs. •Provide professional and strategic production management of signature alumni engagement events on campus, in the Puget Sound area, and the Bay Area such as alumni happy hours at local companies, area meetups each fall and spring, diversity in computing reception, and alumni impact related events. •Create and expand opportunities for alumnae and alumni to engage and connect virtually. Assess needs and bandwidth to accomplish both physical and virtual events, by offering hybrid engagement opportunities when possible.
General Outreach and Planning Support •Work with the Director of External Relations to assure coordination and development of a comprehensive student/alumni relations program. Recommend long and short-range goals and overall direction of the programs. Evaluate and monitor effectiveness of programs/services and identify problems, recommend improvements and institute changes. •Promote and foster effective student and alumni relations through continuing written communication and personal contact with constituent groups. Engage students and alumni in the School through consistent and positive communication using electronic, print, and social media. Design and implement marketing strategies to maintain student/alumni partnerships and promote university programs. •Develop and maintain cooperative and collaborative relationships and programs with College of Engineering Advancement and UW Advancement on various alumni events. Update alumni contact information in Advance. Coordinate alumni surveys, evaluate the survey data collected, and take action to improve programs and services. •Ensure that program activities are in compliance with UW policies. •Other duties as assigned.
REQUIREMENTS: •Bachelor’s Degree in engineering, education, or related field. •At least 4 years of experience in career counseling, recruiting in the tech field, and/or alumni engagement programs and activities. •Highly organized and self-motivated with a track record of sound judgement and decision-making. •Excellent organizational and planning skills and the ability to develop, implement, and manage several projects simultaneously with superior attentiveness to detail. •Superior management and personal skills with a track record of recruiting, training and motivating individuals and groups to meet and exceed goals. •Demonstrated commitment and experience working with a diverse group of constituents, alumni, students, faculty and/or staff in a positive and effective manner. •The ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents. Excellent organizational and group presentation skills. •The ability to work independently, solve problems, handle confidential information, and navigate sensitive situations. •Ability and willingness to travel and work non-traditional hours, including early mornings, evening and weekends. •Proficient in Microsoft Office and ability to use broader range of technology, systems and packages. •Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Experience working with students and alumni in a university setting. •Familiarity with University student-related policies, procedures and database systems. •Experience as a recruiter or career counselor in the STEM field.
WORK CONDITIONS: •Must be available to work occasional evenings and weekends. •Travel to off campus events and activities may be required.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.