Administrative Assistant II/J-1 Program Assistant

Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT 2/J-1 PROGRAM ASSISTANT , International Scholars Office (ISchO) , to act as Alternate Responsible Officer (ARO) and primary contact for J-1 exchange visitor sponsorship requests. Will work with human resources administrators throughout MIT to coordinate visa documents for incoming visitors and researchers; screen and code requests, seek missing information, and issue documents; monitor SEVIS alert list; receive returned e-reminders and handle extension requests; validate, update, and terminate records in ISchO database and SEVIS RTI; and review HR system reports, summon new hires for registration, verify departures, and reconcile discrepancies. Will also greet and register newly arrived scholars/families; assist with event planning, coordinating space reservations, audiovisual services, refreshments, signage, etc.; give occasional presentations to HR administrators about the ISchO intake system, J-1, B-1/WB, and F-1OPT status; answer telephone and email inquiries; contribute to ISchO announcements/web updates/publications; keep manuals up-to-date; order supplies; maintain office space and machines; assist advisors with administrative tasks; and train and work with part-time office assistant on projects.

ISchO provides services to approximately 2300 international faculty, researchers, and their families from ninety countries each year.

Job Requirements
REQUIRED : high school diploma; three years' work experience; proficiency with database recordkeeping and reporting and MS Office (including PowerPoint and Excel); strong organizational and oral and written communication skills; attention to detail; discretion with confidential information; and ability to handle a high work volume, juggle multiple tasks simultaneously, set priorities, and work independently and as part of a team in a busy office. PREFERRED : bachelor's degree, preferably in intercultural relations/international studies/related area; SEVIS experience; past participation in activity abroad; work experience in academia; and familiarity with Ellucian ISSM, Sunapsis, or Terra Dotta. Job #19213-5