Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT 2/J-1 PROGRAM ASSISTANT , International Scholars Office (ISchO) , to act as Alternate Responsible Officer (ARO) and primary contact for J-1 exchange visitor sponsorship requests. Will work with human resources administrators throughout MIT to coordinate visa documents for incoming visitors and researchers; screen and code requests, seek missing information, and issue documents; monitor SEVIS alert list; receive returned e-reminders and handle extension requests; validate, update, and terminate records in ISchO database and SEVIS RTI; and review HR system reports, summon new hires for registration, verify departures, and reconcile discrepancies. Will also greet and register newly arrived scholars/families; assist with event planning, coordinating space reservations, audiovisual services, refreshments, signage, etc.; give occasional presentations to HR administrators about the ISchO intake system, J-1, B-1/WB, and F-1OPT status; answer telephone and email inquiries; contribute to ISchO announcements/web updates/publications; keep manuals up-to-date; order supplies; maintain office space and machines; assist advisors with administrative tasks; and train and work with part-time office assistant on projects.
ISchO provides services to approximately 2300 international faculty, researchers, and their families from ninety countries each year.
Job Requirements REQUIRED : high school diploma; three years' work experience; proficiency with database recordkeeping and reporting and MS Office (including PowerPoint and Excel); strong organizational and oral and written communication skills; attention to detail; discretion with confidential information; and ability to handle a high work volume, juggle multiple tasks simultaneously, set priorities, and work independently and as part of a team in a busy office. PREFERRED : bachelor's degree, preferably in intercultural relations/international studies/related area; SEVIS experience; past participation in activity abroad; work experience in academia; and familiarity with Ellucian ISSM, Sunapsis, or Terra Dotta. Job #19213-5
ISchO staff is currently working remotely.
U.S. citizenship or lawful permanent resident status required. A Criminal Offender Record Information (CORI) background check is required (per U.S. Department of State, J-1 Exchange Visitor Program regulations) for finalists.
Internal Number: 19213
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature