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UCSD Layoff from Career Appointment: Apply by 01/13/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 01/22/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego current employees who apply by 1/15/2021 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.
The Special Events Manager for the UCSD Jacobs School of Engineering uses skills as a seasoned, experienced professional, to independently provide comprehensive coordination and management oversight of moderately complex and/or medium-size events for leading donors, business leaders, elected officials, alumni, students, and the School. These events are high profile in nature, support the Jacobs School's strategic goals and objectives, increase opportunities for interaction between the School and the community, and reflect the high standards of the University.
The incumbent is responsible for guiding and advising staff in the Jacobs School Dean's Office and in the Jacobs School's six academic departments on protocols and best practices regarding high profile events. Oversees events school-wide, such as the Research Expo, and Cross-Divisional Initiatives, which include cross-divisional joint institutes (e.g., Contextual Robotics Institute with Social Sciences Division) as well as Agile Research Centers. Serves as a consultant to Jacobs School Departments on event planning and management. Provides work direction to the manager of conferences and events. Provides recommendations on short and long term strategic goals to define role and direction of Event Planning in achieving School's overall goals and objectives.
In consultation with the Senior Assistant Dean, the incumbent is responsible for design and implementation of external and internal Jacobs School of Engineering events. Manage and analyze event budgets. Develop reports on strategies and effectiveness of events in relation to outcomes and recommend strategies for improvement. Monitor and assist in fulfilling gift-reporting requirements. Responsible for working closely with various program areas of the Jacobs School and community support groups to ensure success of events and stewardship programs. Responsible for activities that will enhance communications with Jacobs School constituents. Develop and maintain event-related reporting processes, and will coordinate and implement activities that support the Jacobs School External Relations objectives.
~ This position typically is located on campus. However, to maintain lower densities of individuals on campus during the pandemic, this position is temporarily remote.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.
Demonstrated skill in effectively meeting budget and time constraints.
Strong organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.
Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.