This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 01/08/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 01/19/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
Under general supervision, the incumbent will serve as Senior Sponsored Projects Fund Manager, providing pre-award and post-award support to approximately 25 Principal Investigators in the Department of Psychiatry. Provides fiscal management, financial analysis and administration of a full range of extramural grants, contracts, subcontracts, service agreements (more than 30 awards from multiple, distinct sponsoring entities, annual direct cost of $10 million). Responsible for major functions and tasks of pre- and post-award administration. Work with Principal Investigators (PI's) to provide successful financial management of multiple/various fund sources. Independently identify problems, troubleshoot and resolve variances, formulate solutions and/or make recommendations in accordance with departmental, university, and agency regulations.
Serve as Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator and provide guidance and training for effort reporting compliance. Develop and analyze budgets, along with providing guidance and assistance to faculty and staff in financial management and proposal submissions. Create complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts. Analyze and summarize complex accounting data and resolve complex problems for reporting. Complete faculty salary worksheets for assigned PIs as a part of yearly faculty budgeting process. Verify varying funding circumstances and develop multiple projection scenarios for each PI to ensure a full year's salary for assigned faculty members. Assist PIs with negotiating salaries with the department. Follow up on correct entry in Personnel Payroll System to minimize errors. Perform other duties and responsibilities as required.
Seven (7) years of related experience, education/training; OR a Bachelor's Degree in related area plus three (3) years of related experience/training.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
In-depth knowledge and current experience in contract and grant proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.
Ability to manage significant volume of transactions. Ability to perform complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Strong experience in serving as the departmental Express Card Administrator. Extensive experience in serving as liaison between the central university-wide Express Card Program to set up, cancel or maintain compliance to the purchasing responsibilities of departmental Express Card holders.
Proven experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merits, range adjustments and benefit costs.
Proficiency in creating complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts.
Extensive experience serving as Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator and provide guidance and training for effort reporting compliance.
Proven ability to assess and contribute to development of automated
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