Academic Advisement Assistant, College of Engineering and Applied Sciences - 2003391
Required Qualifications: (Evidenced by an attached resume and cover letter) :
Bachelor's Degree. One year of full-time experience in an academic advising, counseling, or student services setting at the college or university level working with students.
Master's Degree in higher education, student affairs, social work, counseling or related discipline. Experience in academic advising, working with undergraduates. Experience working with an engineering student population and/or knowledge of engineering disciplines. Experience coordinating programs and/or events. Experience teaching new student seminar or student-development related courses. Experience managing social media and web platforms. Experience presenting workshops and/or trainings.
Brief Description of Duties:
The Academic Success Advisor provides academic advising to undergraduates in the College of Engineering and Applied Sciences (CEAS) and coordinates efforts that support student academic success goals. The advisor provides high quality proactive academic advising; develops realistic academic road-maps to graduation with students; helps students navigate the University; refers students to other relevant advising departments; and connects students to appropriate campus support resources. The advisor assists with retention-related tracking, reporting, and outreach to support students toward graduation. This position teaches the freshman seminar course and is an active leader and participant in assisting with the orientation and registration process, planning events and activities throughout the year, developing and implementing advising success strategies for students in academic jeopardy, and building connections with faculty, staff, and student constituents. The successful incumbent will work independently as well as part of a team with a collaborative approach to problem solving. They will have strong organizational and time management skills with exceptional attention to detail.
Academic Advising: Provide high quality, proactive and timely advising to students in the College of Engineering and Applied Sciences (CEAS). Interpret University policies and procedures and advise students on: academic deadlines, petitioning for academic exceptions, academic standing, major entry requirements, degree requirements and other academic matters. Develop strategies for student success either individually or in a group setting.
CEAS Tutoring & Student Ambassador Program Administration: Recruits, hires and trains top students to serve as tutors for math, physics and select engineering courses each semester. Evaluate tutors, as well as perform ongoing assessment of the tutoring program. Work with academic departments to obtain course material and develop tutoring curriculum. Responsible for approving the tutor's timesheets. Monitors tutoring sessions for quality control. Recruits, hires and trains high achieving students to serve as Ambassadors to the College for University-wide events such as Admitted Students Day, as well as College-wide activities including Engineering Day. Develops ways that Ambassadors can be utilized for recruitment.
Retention Support: Actively follow up with students who need high-level support based upon academic progress and/or who do not achieve particular benchmarks, including timely semester enrollment, satisfactory GPA, credits earned, declared major, major progress, and general education progress. Help students develop meaningful educational plans that are compatible with career and life goals, including selection of appropriate courses and interpretation of institutional requirements toward established goals. Devise and implement communication strategies for CEAS students via CEAS and AOI Blackboard pages, including but not limited to academic and experiential learning opportunities, academic requirements and deadlines.
Divisional Support Participate in various University programs and services as well as those offered by the CEAS Undergraduate Student Office including campus events and special events, Admissions open houses/receptions and Admitted Students events. Participate in transfer and freshmen new student orientations. This includes, but is not limited to, utilizing a strong command of programmatic requirements to make course recommendations for enrollment and evaluating transfer courses. Coordinate, in conjunction with Senior Assistant Dean, the CEAS Convocation Ceremony. This includes preparing communications materials
Major/Minor Admission: Responsible for evaluation of applications for declarations of majors and minors for CEAS undergraduate programs with an emphasis on the AMS & TSM programs. Compiles data and creates reports on number of applicants, acceptances, denials, etc.
Other duties or projects as assigned as appropriate to rank and department mission.
Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. Weekend work may be required at times.
Resume/CV and cover letter should be included with the online application.
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Official Job Title: Academic Advisement Assistant
Job Field: Administrative & Professional (non-Clinical)
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.