This position provides administrative support for the College of Arts and Sciences Dean's Office (CAS), working closely with the Senior Associate Dean for Academic Affairs.
Administer a number of faculty and student programs and activities. Provide coverage for the reception area. Staff and coordinate events such as orientations, Commencement, and Convocation. Use software and systems including, but not limited to Microsoft Office, the University's student database system, and others to prepare memos, correspondence, tables, and reports as needed.
Provide support for a variety of CAS faculty development programs administered by the Sr. Associate Dean. Process applications for the Faculty Research Assistance Program and the Teaching Assistant Program (each semester), as well as competitive applications for Course Development Stipends, Summer Research Stipends, and travel awards. Engage in required communication (written and or oral) with faculty and various University Offices and Academic Departments as required to facilitate task completion. Manage the process of collecting data each semester on faculty teaching and mentoring activities that earn teaching credits; update and maintain database.
Provide assistance as needed with projects that require close attention to detail and confidentiality. Provide research assistance as needed (compile background information re. new programs, market trends, academic policies, etc.). Assist with editing and proofreading of CAS online academic catalogs and CAS website. Track and transfer grant approval paperwork from Dean's Office to Office of Research and Sponsored Programs. Manage CAS syllabus review and syllabus archiving each semester.
Manage a collection of student course evaluations for all CAS courses, including preparation of a master list of courses to be evaluated each semester, distribution of processed data to departments, and archiving of all data. Calculate college-level summary data; prepare and distribute reports.
Manage the submission of student independent study paperwork each semester. Communicate with faculty and department chairs as needed to prepare paperwork for review by Sr. Associate Dean.
Provide office coverage, including answering telephone calls and greeting visitors. Professionally and tactfully handle inquiries from students, faculty, staff, and visitors, and/or refer matters to appropriate offices. Assist with preparation for special projects and events (e.g., Commencement, Convocation). Staff events as needed. Serve as recorder for at least two CAS committees.
Bachelor's degree required.
Strong computer skills including MS Office (Word and Excel) and Outlook. Ability to learn and use University database systems.
Excellent interpersonal communication, and exceptional verbal and written communication skills.
Must be committed to providing the highest level of customer service and
Demonstrated experience working in a high-volume, deadline-oriented customer-focused environment.
Proven ability to work independently and as part of a team.
Must be creative and
Must have strong organizational skills, strong attention to detail, and the ability to manage multiple projects simultaneously.
Ability to maintain confidentiality, handle sensitive situations with tact and sound judgment.
Standard hours of this position are 8:45 am to 4:45 pm, M-F.
Must be available to work occasional evenings and weekends to staff events for the College or University such as Commencement and other events through the academic year.
Internal Number: oKZgefwX
About Suffolk University
Located right in the heart of downtown Boston, Suffolk University gives its students unparalleled access to the city and all it offers.Our college green is the Boston Common. We are steps from dozens of historic sites like the Old State House, Faneuil Hall, and the Massachusetts State House. We have no real boundaries to our campus' Boston and Suffolk blend together. That means our students have incredible access to a wealth of opportunities, whether it's museums and restaurants or internships and co-ops. At the same time, we also take pride in being a personal, student-centered school, where faculty and administrators know students by name. We take the time to recognize each student's promise, figure out what makes him or her tick, and build important mentoring relationships.As we have done since our founding, we strive for one thing at Suffolk: give students the tools they need to be successful, smart, and satisfied at whatever they choose to do.