Executive Analyst, Office of Civil Rights & Whistleblower Compliance (7377U) 13460
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: December 28, 2020
Responsible for providing executive level analytical expertise, consultative services and direct support to the Executive Director of Civil Rights & Whistleblower Compliance, the Executive Analyst manages the full general operations of the Civil Rights & Whistleblower Compliance department, including the Office for the Prevention of Harassment and Discrimination (OPHD), Whistleblower Compliance Program, and the Clery Compliance Program. Administrative services include activities in finance, human resources, IT, and facilities. General management includes long and short range strategic planning and departmental support including the coordination of communications and pertinent data, recordkeeping and retention, and coordinating aspects of investigations and litigation support to both OGC and external counsel for the Regents. The Executive Analyst handles administrative special projects as assigned by the Executive Director and/or designee. This role performs special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation, and handles details and oversees work of a highly confidential and critical nature to support the Executive Director and the department on matters of significance.
Provides executive-level support to the Executive Director and consults on administrative matters.
Handles the details of a variety of matters, some of which are complex and/or highly sensitive, on behalf of the executive and briefs executive with regard to priorities, deadlines, and the status of pending issues.
Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
Coordinates high-level meetings and campus presentations including preparation of marketing and meeting materials.
Coordinates information from other departments and tracks to ensure completion with sufficient time for executive review in advance of meetings
Makes high level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy.
Serves as liaison with campus and University personnel as well as the general public. Responds to a wide variety of questions, issues, and requests from various internal and external constituencies on behalf of the executive, including those highly sensitive in nature.
Researches, compiles and summarizes complex and/or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive.
Investigations and Compliance Support:
Assists with managing databases and applications and assists with recordkeeping and retention of investigation and compliance-related data (e.g. iSight and NavEx).
Creates complex queries and reports to provide project data to the Executive Director, departmental staff, and campus management.
Compiles and tracks information concerning project status and prepares project status reports for departmental staff.
Gathers and analyzes investigation activity and complaint data and prepares reports for the Executive Director and designees.
Coordinates aspects of internal and external investigations, including trauma-informed interview processes in sexual violence-related complaint resolution interviews.
Assists with compliance activities such as performing research and obtaining data from various campus systems.
Assists in response to external compliance investigations and audits, public information requests from individuals and media, and litigation support.
Coordinates meetings scheduling with advisors or agency program officials, document redaction, reproduction services and confidential transmission.
Engages in professional development to maintain and enhance technical skills related to protected-class harassment and discrimination, Title IX, whistleblower compliance, and Clery.
Manages, plans and administers a range of administrative operations in the department. Administrative operations include budgetary financial management, human resources, IT, and facilities. Assists in arranging staff travel and processing reimbursements.
Designs, develops, implements, and documents effective processes to manage workflow and improve efficiency and effectiveness in a fast-paced setting where special assignments, often involving urgent and competing deadlines, must be balanced with ongoing administrative functions.
Gathers, analyzes, prepares and summarizes financial and HR reports.
Coordinates and manages staff access requests to campus systems.
Manages department equipment, computer hardware and software, coordinates purchases and repairs, and serves as liaison with department computer support provider.
Assists in design, content and maintenance for the departmental website.
Provides training support to departmental staff including training and assistance to new employees and departmental staff regarding departmental processes/procedures, software applications, etc., coordination of departmental training sessions, external training/conference registration, and professional development tracking and reporting,
Acts as safety coordinator and engages in emergency planning for the office.
Assists with the development and distribution of newsletters and coordinates departmental content.
Comprehensive knowledge of and an ability to independently interpret and apply University and campus policies.
Specialized knowledge and thorough understanding of the Berkeley campus organizational structure, culture and priorities.
Experience with campus administrative systems.
Knowledge of principles of civil rights investigations and compliance, including practices and procedures.
Knowledge of a variety of administrative operations activities.
Advanced knowledge of campus processes, protocols and procedures.
Intermediate to advanced knowledge of common campus and investigation-specific computer applications.
Advanced analytical/problem-solving skills.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies.
Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.
Small to mid-level project management skills.
Advising and counseling skills.
Ability to multi-task with demanding timeframes.
Ability to use a high level of discretion and maintain all confidentiality.
Advanced service orientation.
Knowledge of accessibility and access needs.
Bachelors degree in related area and/or equivalent experience/training
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.