The Office for Equity and Diversity at the University of Minnesota (OED) is seeking a highly qualified, motivated and skilled individual to serve as its SMHC Secretary and Post-Investigative Process Coordinator.
The SMHC Secretary will be part of OED’s Central Team, and will work closely with Equal Opportunity and Affirmative Action Director and Title IX Coordinator Tina Marisam while reporting to OED Associate Vice President Julie Showers.
The SMHC Secretary is a new position driven by new Title IX regulations which were implemented on August 14, 2020. The regulations describe specific rights and responsibilities the University must protect and fulfill in the investigation and review of Title IX matters. The SMHC Secretary will develop and implement new administrative initiatives, processes, and workflows to align with the applicable regulations.
Duties and Responsibilities: The SMHC Secretary will help build and then implement procedures and protocols that ensure sexual misconduct cases are handled in compliance with federal regulations. This will necessitate the ability to:
â— Manage sexual misconduct cases post-investigation in compliance with the post-investigation procedures. â— Maintain Maxient files post-investigation as required by the Title IX record-keeping regulations and University policy. â— Build and maintain a 12-month hearing schedule. â— Coordinate any necessary amendments to the post-investigation procedures. â— Serve as the primary post-investigation point of contact for parties and their advisors. The SMHC Secretary will also serve as the unit’s primary point of contact for potential hearing officers advisors, and SMHC members, roles that are currently being developed. This position will be responsible for: • Developing and coordinating a pool of hearing officers and advisors. â— Coordinating the committee member application process â— Working with the Senate office and other units, as needed, to create a membership selection committee outside of the Senate structure, and staff this committee. â— Communicating regularly with all stakeholders throughout the selection process and period of service.
The new regulations allow for informal and administrative resolution of concerns. The SMHC Secretary will be charged with: â— Coordinating informal and administrative resolution options. â— Assisting in the creation and implementation of new informal resolution options.
Both initial and recurrent training will be necessary for multiple roles. The SMHC Secretary will:
â— Coordinate training of SMHC members, appellate officers, individuals who facilitate informal resolutions, and university authorities who make decisions on disciplinary sanctions. â— Track training compliance and publish training materials in compliance with Title IX regulations.
The SMHC Secretary will also be responsible for guiding cases through the pre-hearing, hearing, and post-hearing stage, with attention to compliance with regulatory guidelines, accuracy, quality and timeliness. These responsibilities include: â— Coordinating the assignment of hearing officers and advisors to cases as needed. â— Distributing evidence to the parties and panel members in compliance with a redaction protocol. â— Coordinating witness participation in the hearing. â— Collaborating with the hearing chair to answer questions from the parties and their advisors, make any needed accommodations for participants, and discuss rulings on any pre-hearing objections. â— Supporting the hearing proceedings in collaboration with the chair. â— Assisting the hearing chair in drafting the panel decision. â— Coordinating any appeal process. â— Assisting the Title IX Coordinator in implementing remedies, if any. â— Tracking, and generating reports on, the implementation of disciplinary sanctions.
The SMHC Secretary must routinely handle confidential and sensitive information and use discretion in the execution of all assigned job duties.
This position is a full-time, 100%, 12 month position with benefits.
Requirements: Bachelor's degree and two years of experience or a combination of education and experience equal to six years.
Internal Number: 338457
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.