Charlotte Latin School is seeking a College Counseling Administrative Assistant. The College Counseling Administrative Assistant will provide clerical and organizational support to a team of four college counselors and the registrar. This individual should be familiar with school policy and procedures as well as departmental goals and will perform duties in a fast-paced environment with numerous interruptions. This person will maintain and encourage a positive outlook that supports a collaborative and efficient work environment. Strong oral and written communication skills are essential, as are strong computer skills.
Provide support to four college counselors and the registrar
Provide reception services for the department by greeting and directing college visitors, parents and students
Schedule appointments for the three college counselors
Schedule college admission representative visits
Sort and distribute daily mail, update College Counseling bulletin board
Assist with special events planning
Assist in planning and implementing the College Case Studies and other programs
Attend all team meetings and type/organize minutes from those gatherings
Perform clerical tasks related to uploading prepared transcript files for electronic submission
Utilize Naviance, Microsoft Office Suite, Google Suite, and other forms of technology that may be in needed
Provide support to registrar by assisting with faculty grade submission and verification quarterly
Provide support to registrar in proofreading faculty progress report submissions and verifying settings so that faculty may send them accurately
Under registrar’s supervision, prepare training materials and manuals for use in annual fall and spring standardized testing; assist with proctor training and student test pre-administration sessions; act as a proctor as needed
Maintain Upper School course listings and curriculum with the NCAA Eligibility Center, submit student transcripts as requested to help students achieve eligibility, and print reports as requested to verify student progress toward eligibility
Education and/or experience:
4-year college degree preferred
Proven experience providing administrative support in a setting that requires privacy, tact, attention to detail, and ability to multitask; 3+ years preferred
Experience in a school environment preferred
A combination of equivalent education and experience
Skills and Abilities:
Software skills: Naviance, Microsoft Office Suite, Google Suite, Senior Systems and web applications will be needed, but training is available
Ability to prioritize daily workload and adapt to changes in the work environment, manage competing demands, and deal with frequent change, delays, or unexpected events
Ability to be sensitive and confidential in the management of parents, students and teachers’ needs and issues displaying diplomacy, understanding and tact in all interactions/situations
Must be available for some night and weekend work
About Charlotte Latin School
Founded in 1970, Charlotte Latin School is a fully accredited, college preparatory, coeducational, non-sectarian, independent day school, serving students in transitional kindergarten through twelfth grade. To Learn more about Latin, please visit our About Us page (https://www.charlottelatin.org/about).
Charlotte Latin School values diversity. Charlotte Latin School is an effective learning environment that accepts all people. As a community of learners, the School believes that a deep understanding of differences is necessary to its overall mission. Charlotte Latin School prohibits discrimination on the basis of sex, race, color, religion, sexual orientation, age, national origin, disability, veteran status, or marital status.
Charlotte Latin School is an equal opportunity employer.