This position, reporting to the Department Chair and the Laboratory Director, manages and provides administrative oversight, direction, and policy implementation on all academic issues in the Department.
Provide high level administrative guidance to the faculty sitting on the Undergraduate Curriculum Committee (UCC) and Graduate Studies Committee (GSC) and advise on courses of action and policy for both committees.
Act as the primary liaison between the Department and various Harvard academic parties such as the Division of Science, the School of Engineering and Applied Science (SEAS), Office of Undergraduate Education (OUE), Advising Programs Office, General Education office, the GSAS, and FAS Faculty Affairs.
Provide direct supervision of the Coordinator of Academic Programs, Graduate Program Coordinator, and EPS Preceptors, and direct the academic support activities of a Staff Assistant position. Work with the above – as a collective group known as the Academic Team – to deliver academic and field work support to faculty, students and staff.
Work with course instructors, OUE, and SEAS to ensure appropriate level of TF/TA support and shared expenses; also work with faculty to advertise courses and increase enrollments.
Work directly with and advise undergraduate students, and at times graduate students, to coordinate interaction with faculty advisors, track academic progress, manage student-focused events, identify and secure fellowship funding opportunities, and support the academic and Title IX components of research and field work activities. Meet with prospective concentrators and secondary fielders to ensure full integration into the department once they have declared EPS. Participate in annual undergraduate department field trips when able. Promote student activities/achievements through events, websites, publications, and other outreach activities.
Manage an EPS alumni/ae network that includes former undergraduates, graduate students, and postdoctoral associates to promote departmental activities and to create internship and career development opportunities for current students.
Oversee the process of funding and promoting term-time and summer-time research activities within the department. Identify and communicate funding and job/internship opportunities within and outside of Harvard, assist with applications and submissions.
Work with Environmental Science and Engineering (ESE) to coordinate shared activities.
Maintain contact with other science departments, especially those which share joint faculty appointments and joint concentrators, to promote and ensure coordination and collaboration.
Coordinate the activities of the Environmental Sciences Group of undergraduate concentrations, along with updating and publishing the annual Green Book. Create content for other Harvard publications and websites (Fields of Concentration, Exploring Concentrations).
Manage the Department's outreach activities with external parties such as the FAS Science Communications Committee, the FAS undergraduate program administrators, EPS alumni/ae, and local high schools.
Additional outreach activities include designing and editing the annual departmental newsletter Earth & Planetary Times, coordinating the activities of the contributing editor, contributing authors, and designer.
Work with the department chair to identify agenda items and provide supporting materials for monthly faculty meetings; prepare annual Academic Plan for Dean of Science; and help prepare and coordinate materials for periodic Visiting Committees.
Provide guidance to Academic Coordinator when working with faculty, faculty committees, Academic Affairs, and other parties to support the search, recruitment, selection and review process for all faculty appointments and Daly Postdoctoral Fellows.
The mission of Harvard's Department of Earth and Planetary Sciences is to be at the forefront of scientific discovery about the Earth system and to help address pressing societal issues through innovative, interdisciplinary research and education. We embrace our central role at the university as an integrator of the physical and life sciences, pure and applied, and seek to further strengthen our interactions with colleagues that share a sense of stewardship for the Earth and the environment.
We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community.
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
A minimum of 7 years' experience in an academic environment
Managerial experience in a higher education setting
Outstanding written and verbal communication skills. Experience in writing, editing and managing the production of publications.
Must have strong customer service orientation, enjoy working with students, faculty, staff, and alumni and be able to interact and communicate effectively with a large and diverse community.
Must demonstrate an ability to handle shifting priorities and the cyclical workflow of academic affairs.
Strong attention to detail and the ability to handle confidential information.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 52839BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.