The Application Coordinator (?Coordinator?) will report directly to the Assistant Director of Operations and assist in all areas of Operations and is responsible for the processing of applications and supporting credentials, scanning, indexing and attaching of credentials for all prospective student populations. This includes importing application data from multiple sources, and tracking and resolving records that fail to import correctly. The Application Coordinator is responsible for coordinating the coding and generation of materials to prospective students including but not limited to decision letters and supporting packet materials. The Coordinator will assist in the execution of the mailing of decision letters for fall first-year applicants, and will provide reception assistance for the office as necessary answering phone calls and questions from prospective students and scheduling visits. The Coordinator must demonstrate the ability to manage multiple tasks, to prioritize workload and to perform duties on a timely basis and within deadlines and resolve issues as they arise.Essential Functions: Application ProcessingAudit application data, materials and requirements in Slate, identifying and resolving errors and anomalies as they arise;Process applications and flag incomplete materials;Accurately and efficiently enter manual and electronic credentials ensuring data integrity of record;Scan, index and attach credentials for all student populations;Process updates to existing applications;Identify and appropriately resolve duplicate records in the database;Run IFFU materials out of Radius when needed.Letters to ApplicantsAssist in generating decision letters for all student populations including: accept, reject, defer, withdraw, deposit, waitlist, hold and appeal letters;Distribute decision letters to counseling staff members for proofreading, make necessary changes, and distribute to Director for signature;Send accept and deposit packets and maintain current materials for all packets;Scan and index signed letters, read sheets and appeal requests;Perform alumni verification prior to decision letter generation.Other Operations WorkEnsure Guidance Counselor information is up to date in Slate, including working on the research project to obtain GC data from high school listing resources;Execute travel mailings of credentials when guidance counselors are on the road;Maintain reference materials for primary responsibilities to support staff training;Archive paper application materials yearly;Assist with student worker assignments and coordinate the work load of temporary workers.Front Desk DutiesServe as receptionist primarily covering lunch breaks and sick/vacation time for the primary receptionist to welcome and greet prospective students, families and other visitors;Schedule individual and group visits including tours, interviews, interviews, skype interviews and information sessions for all student populations;Answer, screen and refer 3-line phone;Maintain reception area at all times during coverage.Qualifications: Bachelor?s degree or equivalent work experience required;Minimum of one-year experience in a professional administrative role or similar office environment;Previous work in higher education with database and systems experience is a plus;Strong organization and communication skills and the ability to work independently as well as part of a team;Ability to manage multiple tasks efficiently, prioritize workload and perform duties on a timely basis within deadlines;Ability to identify, analyze, and solve problems effectively and efficiently;Ability to handle confidential information discretely; Proficient in Microsoft Office, experience with the Google Suite of applications and Radius/Slate a plus;Ability to work occasional weekends or evenings during peak application period required.Required Application Materials: ResumeCover LetterSalary GradeH05Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).Simmons University is committed to inclusive excellence in all aspects of an individual?s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices?at all levels, for all positions?ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
Internal Number: 7966
The five educational institutions that make up Colleges of the Fenway view diversity as a key component in the growth of our students' educational experience as well as our ongoing journey as professionals charged with maintaining the world class status of our institutions. By drawing from a wide cultural palette, we ensure that we have access to the full range of talent available. Through our respect for the vast array of backgrounds we create an environment that will help that talent grow. It is within an environment of respect that we are able to build and work toward our goals. Our goal is to create an atmosphere that values mutual respect. All Colleges of the Fenway members have policies and practices designed to safeguard our healthy environment as well as provide the support and access needed to do so. The Colleges of the Fenway are located in the heart of Bostons academic, scientific and cultural communities and is within walking distance from landmarks such as the Museum of Fine Arts, Fenway Park, Symphony Hall and world renowned medical institutions. Jobs at Emmanuel College: http://emmanuel.edu/About_Emmanuel/Employment.htmlJobs at Massachusetts College of Art and Design...: http://www.massart.edu/About_MassArt/Careers.htmlJobs at Massachusetts College of Pharmacy and Health Sciences: http://www.mcphs.edu/about-mcphs/careers-at-mcphsJobs at Simmons College: http://simmons.edu/overview/about/jobs/Jobs at Wentworth Institute of Technology: https://jobs.wit.edu/