Academic Program Coordinator

General Summary/Purpose

The Doctorate in Public Health (DrPH) Academic Program Coordinator provides key administrative support for many aspects of the recently redesigned, schoolwide DrPH Program. This includes recruiting and admissions, scheduling for program committees, tracking a variety of program data, filing documents, and event planning. The DrPH Academic Program Coordinator will work closely with the DrPH Program Manager, as well as highly accomplished prospective and current students, world-class faculty, and talented staff across the Bloomberg School of Public Health. This position requires a highly professional individual who can communicate with tact and skill.

Specific Duties & Responsibilities

Communicate about the program and curriculum with prospective students and monitor the program telephone and email account.

• Support the SOPHAS admissions process in coordination with the Program Manager and Admissions Office, including: monitoring program applications for completion; distributing applications to faculty and staff reviewers, and monitoring candidate responses to offers of admission.
• Maintain applicant profile data for DrPH Admissions Subcommittee and student and advisor data for the DrPH Program in general.
• Schedule meetings of DrPH Executive Committee, Student Matters Subcommittee, Comprehensive Exam Subcommittee, Admissions Subcommittee, and other program-specific meetings, including creating/monitoring doodle polls, emailing calendar invites, creating Zoom meeting sessions, reserving conference lines, ordering catering, and reserving meeting rooms, in-person ad remote.
• Provide support for DrPH special events including orientation, webinars, admitted student visitor days, advisor briefings, seminars and open houses.
• Maintain calendar of DrPH Director and Program Manager in relation to DrPH program-related events.
• Maintain email distribution lists of students, faculty advisors, DrPH committee members, and other program constituents.
• Assist with coordinating, tracking and maintaining student and program documents and files for English language waiver requests, LOA, practicum forms, course waiver requests, annual DrPH student reviews, and committee files.
• Assist with preparing and emailing program communications such as concentration letters to incoming students, letters to departments regarding advisors, and other program communications.
• Input financial/scholarship data for DGA for DrPH students.
• Develop knowledge of DrPH Program core courses, curriculum, structure, policies and procedures and communicate about these with program stakeholders.
• Develop knowledge of School academic and administrative policies and procedures.
• Other duties as assigned.

Minimum Qualifications (Required)

High School Diploma/GED.

• Three (3) years administrative/academic related experience.

Additional education may substitute for required experience, to the extent permitted by the JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis.  For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Preferred Qualifications

• Experience in higher education administration preferred, but not required.

Special Knowledge, Skills, and Abilities

• Highly organized self-starter with strong attention to detail.
• Demonstrated ability to communicate effectively both orally and in writing with a varied constituency including, faculty, staff, and students.
• Demonstrated customer service orientation.
• Proficiency in computer applications such as MS Office (Excel, Word and Power Point), Zoom, SharePoint, Adobe (Acrobat), survey design software (Qualtrics), and web content management systems; can quickly and easily learn new software applications.
• Skills in time management and managing multiple projects.
• Curiosity to develop knowledge of academic issues in higher education and online academic programs.
• Demonstrated ability to work effectively with a diverse workforce.

Classified Title: Academic Program Coordinator 
Working Title: Academic Program Coordinator  ​​​​​
Role/Level/Range: ATO 37.5/02/OE 
Starting Hourly Pay Rate Range: $17.42 - $23.95/hr /Commensurate with Experience
Employee group: Full Time 
Schedule: Monday - Friday, 8:30 am - 5:00 pm / 37.50 hrs per week 
Exempt Status: Non-Exempt  
Location: 05-MD:School of Public Health 
Department name: 10001013-Sr Assoc Dean for Acdmc Affairs Off of 
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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