At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: October 14, 2020
The Department of History is rated one of the top academic programs nationally and globally. As one of the largest teaching departments in the College of Letters and Science consisting of roughly 50+ tenure-track faculty, 2 academic non-faculty employees, 12 career staff, 30 active emeriti, 20-25 visiting instructors, 20-25 visiting scholars, approximately 230 ASE appointments, and 7-10 casual employees, annually. Visiting instructors and scholars include lecturers, visiting professors, below-the-line faculty, and post-doctoral research fellows. Student employees are representative of Graduate Student Instructors, Readers, Graduate Student Researchers, and non-academic Assistants, many of whom are hired under the Work-Study Program.
The Department of History some 500 undergraduate majors and 100 doctoral degree students annually. It enrolls approximately 9000+ students in approximately 200 courses each year.
The Department's budget runs in excess of $10 million and is made up of a variety of funding sources: state, federal, contracts, grants and endowments.
The Graduate Services Advisor position provides a wide range of student services support for the department. Areas of responsibility include academic advising, counseling regarding department-specific financial aid, evaluation and awarding of fellowship and block grant funds, student orientation and events, and related programs. Work is performed in collaboration with, and in support of, the Department Chair, Student Services Director, student services staff, Vice Chair of Graduate Affairs, faculty, and students. This position serves as the primary support for students at critical junctures, whether it is fostering graduate students into the department, or ensuring departmental support for students as they migrate through the various years and demands of the program. The expectation is that beyond serving as a translator of Graduate Division and department policy, this person is an advocate for students, and someone who engages with the graduate population to foster a sense of community and continually explore opportunities to adapt support to evolving student needs.
Academic Advising & Progress of Enrolled Graduate Students:
Applying professional Student Services concepts, provides History graduate student support on a variety of issues including registration and enrollment policies and procedures, degree requirements, administrative issues, personal issues affecting studies, withdrawal and readmission, departmental and campus programs, and graduation.
Reviews students' progress and advises students and faculty on requirements for degree completion.
Identifies students with progression problems and recommends interventions.
Serves as a liaison to the Graduate Division staff in determining and implementing feasible solutions regarding students with unusual and specific academic problems.
Maintains all departmental graduate students records and files, including records of dissertation and qualifying exam (QE) committees.
Assists & advises students in timely preparation of documents for QE exam eligibility; committee changes and approval; advancement to candidacy; conferral of Ph.D. degree.
Initiates constitution of Ph.D. qualifying examination committees.
Coordinates and schedules department's language examinations.
Writes and updates the Graduate Program description booklet and updates the online Academic Guide.
Serves as department resource for graduate matters.
Advises students and faculty on departmental, Graduate Division, and university policies and procedures.
Makes recommendations for the improvement of department procedures regarding all aspects of the graduate student experience.
Analyzes the educational and administrative impact of proposals and changes to the course program.
Fellowships and Financial Aid:
Advises students on department six-year fellowship package terms, financial aid options on campus, and extra-mural fellowship opportunities.
Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards.
Coordinate process for nominating and awarding department graduate prizes.
Monitors and verifies funding available for students, including comprehensive and complex roster of departmental restricted and unrestricted funds, Graduate Division-managed funds, and Graduate Division Block Grant.
Tracks individual student fellowship packages to manage the distribution of non-departmental graduate student funding in conjunction with departmental resources to ensure full distribution of student funding each semester.
Verifies student enrollment data required for fellowships and funding.
Processes disbursement of funds via Student Information System (SIS).
Maintains department records regarding student fellowship tracking.
Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.
In coordination with relevant staff, faculty and students, plans and implements select graduate student events, including new student orientations, graduate student forums, and workshops. Coordinates commencement details for MA and PhD recipients and serves as co-coordinator for annual ceremony.
Attends department graduate student events, as required.
Attends campus-wide graduate advising (GSAO) meetings, and tracks and reports back to the department about any changes related to graduate affairs. In consultation with supervisor, identifies and implements annual professional development goals. Examples might include special projects, or participating in professional associations, training programs, or campus committees.
Workshops and seminars may focus on topics such as professional skills development, planning in higher education, and developing and maintaining expertise on various computer systems and computer software.
Working knowledge of advising and counseling techniques.
Ability to interpret policies and procedures for students and faculty.
Ability to keep track of and communicate about multiple program concentrations and department's complex funding support plan.
Exceptional interpersonal skills, including demonstrated experience in multicultural competencies and working in teams; highly developed oral and written communication skills.
Strong skills in judgment and decision-making, problem identification, and problem solving.
Thorough knowledge and experience working with a diverse student population and commitment to strategies to support student diversity.
Exceptional computer skills, including strong knowledge of Google suite, Microsoft suite, and database software.
Excellent comfort and proficiency with new technology and ability to teach others to use it.
Strong attention to detail and commitment to accuracy.
Service oriented, with ability to remain courteous at all times, and to work with diverse populations.
Ability to exercise consummate discretion regarding management of confidential student records and privileged information within the department.
Advanced knowledge of policies and procedures pertaining to graduate study and professional education; thorough knowledge of or ability to learn of university policies, procedures, processes and requirements.
Bachelor's degree in related area and/or equivalent experience/training.
Academic advising experience at the graduate level preferred.
Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.