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Job posting will remain open until position is filled.
Incumbent provides analytical and financial support to Principal Investigators (PIs) in the Jacobs School of Engineering in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts, and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering, and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub-award/subcontract issuance and administration.
Independently oversees and maintains complex contract and grant records in compliance with institutional research sponsor policies for 10-12 Agile Research Centers, Los Alamos National Laboratory (LANL), Contextual Robotics Institute (CRI), C-DEN, & other departments supported by Jacobs School of Engineering Dean's Office. Works with different agencies to include, but not limited to NIH, NSF, DOD, DARPA as well as state, county, private, and international agencies on proposals and awards of diverse scope where analysis of data requires a thorough understanding of complex regulations. Completes and approves transactions for signature by the manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and cross collaborations with other departments and/or multiple sub-awards. Typically works on complex proposals such as grants/contracts which require task budgets for multiple years, multiple PIs, and multiple sub-awards.
Bachelor's degree in related area and / or equivalent experience / training. A major in business administration, economics, statistics, educational administration, political science, or an allied field, and two years of demonstrated experience in administrative analysis or operations research; or an equivalent work experience, preferred.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage significant volume of transactions. Ability to perform complex financial analysis and customized reporting.
Strong competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency in utilizing excel or Google spreadsheets for reports and pivot tables or similar experience using other financial reporting tools.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
Strong analytical ability working with extensive and detailed information in an accurate manner within established deadlines and procedures. Ability to review and apply cost accounting standards to all contract/grant expenditures.
Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and pr
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