The position is responsible for assisting the department Administrator and the Director of Undergraduate Studies with administrative tasksrelated to the activitiesfor 300+ undergraduatestudents in the Department of ChemicalandBiomolecular Engineering(ChemBE).Theywillorganize,update and maintain office files,andprocessalldocuments related to ChemBEundergraduate academic affairs.Theywillmaintainconsistentdata acrossapplicationsusedbyallUniversityandWhitingSchooloffices. They will assistwithrecruitment,admissions,scheduling,andeventplanning
Specific Duties & Responsibilities:
The primary dutiesandresponsibilities of the job:
Manage and maintain electronic applicationsthroughoutcycle.Assistwithcompletingapplicationfilesby emailing or callingapplicantsand coordinating withUndergraduate Admissions office.
Assign faculty advisors and coordinate advising week – communicate with faculty and students; release holds if necessary.
Prepare letters and assist students with any paperworkrelated to travel, late registration,employment, or visas.
Utilize SISand other Registrar’soffice forms to assist the Director of UndergraduateStudieswithcourse scheduling processes including completing course worksheets,ensuring timely submission, processingchanges,workingwith faculty andRegistrar’sOffice,requesting classroom assignmentsand equipment eachsemester.
Assistwitheventplanning for orientation sessions, guest speakers at student organizationeventsand external conferences. Show new andprospective students the departmentfacilities.
Work closely with the Sr. Academic Program Coordinator to runallgraduation-related events.
Assistfacultyliaison with MULYandPURA awards eachsemester.
Update ASEN course catalog, undergraduate handbook, and other publicationsannually.Proofreadmaterials and assemble information packetsfor prospective students.
SupportUndergraduateDirector in managing the freshman introductory class (540.101)
Provide assistance to AIChE studentorganization.
Deliver andpick up items fromvariousoffices.
Initiate Hire/Termination ISRs for students. Process payroll for hourly-paid TAs, course graders, and student workers through the SAP payroll system.
Initiate shopping cart through SAP and assist TAs on the shopping cart process.
Act as a liaison and resource for student organizations to support the success of URM and other historically underrepresented and underserved students.
Work closely with Cultural and Diversity Inclusion committee to develop programs that foster student, staff, and faculty education in social justice, anti-racism, health equity, macroaggressions, and implicit bias.
Other duties as assigned.
Minimum Qualifications (mandatory):
High School Diploma/GED.
Three years administrative/academic related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Experience in an academic setting is strongly preferred
Special Skills and Knowledge:
Proficiency withMicrosoft Word andExcelrequired.FamiliaritywithAdobe Acrobat is preferred.
MicrosoftPowerPointexperience is desirable.
Skilled in friendlyandprofessionalinteractionwith students, staff,researchers, and professors.
Must have strong organizational skills and ability to learn new tasksand processes.
This position requires a highdegree of attention to detailandexcellentinterpersonal skills. Qualifiedcandidates must be polite,friendly,professionaland a team player.This position requiresanindividual who is highlyorganizedandable to prioritize and handle multiple tasks in an extremely fast-pacedenvironment.
Classified Title: Academic Program Coordinator Role/Level/Range: ATO/02/OE Starting Salary Range: $17.43 - $23.95/ hourly Employee Group: Full Time Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Exempt Status: Non-Exempt Location: Homewood Campus Department Name: Chemical & Biomolecular Engineering Personnel Area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.