UCSD Layoff from Career Appointment: Apply by 09/16/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/30/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego Staff employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
A unit within the portfolio of the Vice Chancellor-Equity, Diversity & Inclusion, the Black Resource Center (BRC) is envisioned as a supportive community space with offerings that include academic support services, mentoring/leadership development, co-and extra-curricular programming, and non-academic counseling, among other things, for all UC San Diego students. The Center is not intended to be duplicative but rather will leverage existing resources and bring them together in a single location thus creating a sense of place and community and providing an important support system particularly for African and African American students on campus.
Incumbent provides high level administrative and programmatic support to the BRC. This includes managing the day-to-day operations, BRC infrastructure, facilities management, and student program/event coordination and logistics for the BRC. Incumbent develops, analyzes, interprets, and implements policies and procedures for the operations of the BRC, including front desk operations, facility usage, implementation of and adherence to financial protocols & procedures, and requests for information and referral. The incumbent acts as the primary fiscal transaction preparer (MyEvents, MyPayments, MyTravel, Express Card purchases, etc.) for the BRC.
Incumbent serves as liaison with Facilities Management, IT, Marketplace, ACT, CMS, EVC business office and VC EDI Office to ensure the infrastructure needs of the BRC are met. Incumbent also oversees and coordinates student volunteer program, intern schedules, and BRC usage calendar to ensure maximum coverage and support of BRC programs. Incumbent manages staff travel, generates all PR and promotional materials (website, social media, correspondence) and as needed is assigned projects of a highly confidential and sensitive nature.
Occasional overtime may be required. Must be willing to work weekends and evenings as needed.
Please submit a cover letter for a complete application.
Graduation from a four year college/university with relevant Bachelor's Degree; and/or equivalent combination of education, experience, and skills to perform the functions of the job.
Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry. Skills to handle logistics of a wide variety of special events including meetings, staff appreciation socials, lectures, seminars, and workshops.
Demonstrated advanced skills with a wide range of computer software, including calendar, spreadsheet, word processing and database applications.
Excellent interpersonal skills. Ability to interact in a positive manner with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and systemwide administrators, faculty, staff and students using a high degree of tact, diplomacy, flexibility and discretion.
Strong ability and knowledge of grammar, spelling, punctuation and usage to compose letters, emails, and other written documents.
Demonstrated ability to properly assess student crisis and provide appropriate referrals and support.
Thorough knowledge of University purchasing, entertainment, travel and reimbursement principles and policies.
Skill and ability to analyze, plan, develop, coordinate and implement office systems to ensure efficient operation. Skill to operate standard office equipment such as fax, copy machine, telephone systems.
Experience in providing day-to-day work direction to students; ability to oversee and direct the work of multiple student employees.
Demonstrated experience working independently and prioritizing a complex set of projects with multiple deadlines in order to meet highly critical objectives.
Duties may require direct contact with children (defined as individuals u
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.