Global Company Secretaries mission statement: By developing our people, processes and systems, we deliver a world class corporate governance practice globally to support the delivery of Group strategy and to exceed the expectations of our stakeholders.
The Corporate Governance and Secretariat function ("CG&S") serves as principal advisor to boards of directors on corporate governance matters, and leads and implements a world-class corporate governance practice throughout the Group.
The role works closely with the most senior decision makers in the HNAH organization and has responsibility for proactive, direct and close liaison with the non-executive Chair, the President and CEO, Non-Executive Directors ("NEDs") and senior executive stakeholders, including in the Finance, Risk, Compliance, Legal and HR Functions.
The individual will:
Deputize for the US Corporate Secretary on all company secretarial/corporate governance matters for HSBC North America Holdings Inc. ("HNAH") and its subsidiaries (collectively herein "Company").
Support the US Corporate Secretary with providing first class company secretarial/ corporate governance advice, guidance and support to the HNAH Board of Directors, NEDs, Board Committees, senior management and departments.
Support the US Corporate Secretary with leadership and management of US CG&S.
Lead the US CG&S members responsible for regulatory and statutory obligations of HNAH, including those arising from the listing of debt of its subsidiaries on stock exchanges.
Contribute to the development, formulation, communication and consistency of strategic and operational objectives of US CG&S.
Have outstanding communication skills, continuously drive pace, quality and agile ways of working.
The individual supports the US Corporate Secretary by overseeing all aspects of governance and related support within the HNAH organization, including:
Planning, scheduling, review of relevant materials submitted to board/committees and all associated governance.
Oversight of all Board Committees and primary support for HNAH Board meetings.
Day to day support for NEDs, including onboarding, induction and ongoing training needs.
Set expectations and standards for the team in relation to the delivery of a world class, effective and efficient company secretarial service including liaising with the relevant Chair to ensure a clear focus on the strategic agenda, effective meeting management, timely production of minutes and tracking of actions.
Assistance with global governance initiatives and projects.
Assistance in organizing the agenda, logistics and content for director off sites and other events in liaison with relevant members of HNAH management, as applicable, and the Board Relations and Engagement Events team.
Record keeping and responding to regulatory and other information requests, second line reviews and internal audits.
Tracking, influencing and acting upon changes in legislation, regulation, guidance and best practices relevant to the responsibilities of the team and the team's support of the HNAH Board and organization.
Leadership and development of the US CG&S team.
Impact on the Business
Deputize for the US Corporate Secretary.
Support the US Corporate Secretary with providing advice, guidance and support to the HNAH Board of Directors, subsidiary companies, and senior management on corporate governance and statutory, regulatory and governmental requirements as well as best practice and standards.
Smooth delivery of the core meeting cycle.
Respected as a highly professional and trusted advisor to the HNAH Board, relevant committees and senior management
Strong relationships with key stakeholders.
High quality company records.
Monitor and assess developments to regulatory and statutory obligations of HNAH and its subsidiaries, including regulatory Heightened Standards and continuing obligations arising from stock exchange listings.
Strong and clear communicator, both with members of the team and key stakeholders.
Customers / Stakeholders
Positive influential relationships with HNAH Board and Committee Chairs, NEDs and advisors.
Provide high quality company secretarial/ corporate governance advice, guidance and support to the US CG&S function.
Maintain and develop effective relationships with core internal stakeholders, colleagues in the function and senior executives.
Leadership & Teamwork
Assist the US Corporate Secretary with leadership and management of the US CG&S function.
Maintain and develop positive and professional working relationships with senior management and business managers.
Contribute to an environment for the delivery of consistent performance measurement, training, career management and succession planning across the department.
Contribute to the strategy for the coordination and promotion of initiatives that result in the sharing of company secretarial/ corporate governance knowledge and best practices across the US team.
Active role in the leadership of the US CG&S function.
Maintain and develop positive and professional working relationships with senior business managers.
Robust performance management.
Team succession planning.
Development of team members' professional and personal skills and capabilities.
Promote staff engagement.
Collaborative and effective relationships that result in the sharing of company secretarial / governance knowledge and best practices
Effective cascade of information to the team from other areas of the global function.
Operational Effectiveness & Control
Support the US Corporate Secretary in monitoring the effectiveness and appropriateness of the corporate governance framework of the Board of Directors, its Committees and among Group companies within the US.
Support the US Corporate Secretary in monitoring of the resourcing, costs and expenses of the US CG&S function.
Support the US Corporate Secretary in regularly assessing the operational and cost efficiency of the US CG&S function.
Support the US Corporate Secretary in re-engineering existing processes to deliver efficiencies within the US CG&S function
Responsible for the development and implementation of policy and procedures in adherence to Group policies and management of operational risk.
Leadership over all regulatory and compliance matters and the management of operational risk.
HSBC is an extremely diverse business which is constantly expanding both geographically and into new areas of business. Such expansion is in an increasingly regulated and complex global environment with almost no consistency between laws, regulations and best practice in different jurisdictions. There is a constantly evolving environment of corporate governance, statutory, regulatory, governmental and best practice requirements and standards. In this context it is the role of the Deputy Corporate Secretary to support the US Corporate Secretary in establishing an appropriate corporate governance framework for HNAH and its subsidiaries and to provide advice, guidance and support to the HNAH Board of Directors, Board Committees, senior management and departments; and lead the US CG&S members responsible for obligations arising from regulatory and listing requirements.
HSBC Holdings plc is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges. By market capitalisation, it is one of the largest listed companies in the world. Shares in HGHQ are held by about 200,000 shareholders in over 100 countries and territories.
The role holder works with considerable autonomy in leading the company secretarial function and when deputizing for the US Corporate Secretary. The diversity of HSBC's business, its geographic spread and the constant changes internally and externally means the volume, complexity and diversity of matters, including confidential and commercially sensitive matters, which the jobholder is required to manage and advise on is very large and increasing.
The role requires a detailed knowledge of the HSBC Group and a clear understanding of its culture. It is essential that the jobholder has a very good working relationship with and is trusted by US Directors and senior management but also has respect and cooperation from US CG&S. He/she also needs to have close working relationships with shareholders and regulators.
Management of Risk
The jobholder is responsible for ensuring that key governance/ listing obligations/ company secretarial matters are clearly identified, brought to the attention of the US Corporate Secretary, and, as appropriate, recommended for inclusion in the Company Secretarial Functional Instruction Manual or applicable local procedures.
Observation of Internal Controls
An "insider" for dealing purposes and subject to strict controls and confidentiality.
Maintain HSBC internal control standards, including timely implementation of internal and external audit points, together with any issues raised by external regulators relating to corporate governance or company secretarial matters.
Internal Number: 772989
HSBC was born from one small idea: a local bank serving international needs. We started our business in Hong Kong in 1865. In 2015, HSBC celebrates its 150th year anniversary. Over the years, HSBC grew through expanding its branch network, offering new products and establishing its own investment banking arm.
We aim to be where the growth is, connecting customers to opportunities, enabling businesses to thrive and economies to prosper, and ultimately helping people fulfill their hopes and realize their ambitions.
• Located in 72 countries and territories
• Serving around 48 million customers
• Supported by over 268,000* people
• Head office in US is New York City
We aim to be dependable, open and connected in everything we do. We want to ensure that our employees feel able to stand up for what is right, highlight potential risks and act with integrity, even when faced with pressure to act otherwise. By doing so, we will be able to meet expectations of society, customers, regulators and investors. To make sure everybody at HSBC lives up to these values, they are a part of everyone's annual performance review.
At HSBC, you will find that we are dependable, o...pen to different ideas and cultures, and connected to customers, communities, regulators and each other. Our culture has a family feel to it – our employees are encouraged to work together to reach a common goal. This idea is supported and encouraged at the leadership level and passed down.
Our size and global reach mean more opportunities for you to grow your career with us.
We are looking for forward-thinking, driven, perceptive candidates to help our customers realise their hopes, dreams and ambitions.
This means people who are dependable, open to different ideas and cultures, and enjoy being part of a team; people who have the potential to become the future leaders of HSBC.
We encourage you to drive your own development and build your network within your office and around the world.
We provide the opportunities for you to connect with customers, colleagues and the communities in which we operate.