Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is for the Institute for Informatics. The position will be remote for early period of time until WUSM returns to campus more fully.
The Assistant to the Associate Dean and Chief Data Scientist is a new position within the recently launched Office of Health Information and Data Sciences (OHIDS), under the leadership of Dr. Philip Payne, and includes the Institute for Informatics, the Division of Biostatistics, Bernard Becker Medical Library, and the Office of the Chief Research Information Officer, and is in close partnership with the Office of Medical Education and the Division of Biology and Biomedical Sciences. The above represents an alignment of critical units across the School of Medicine that are integral in a top-tier academic medical institution. This position will report to the Associate Director, Institute for Informatics.
The ideal candidate understands the mission and vision of the OHIDS and how their role fits within the organization. The candidate anticipates the needs of the Associate Dean and senior leadership team and helps them remain focused on their projects by resolving operational and administrative issues before they arise. The ideal candidate adapts quickly to the robust growth of the institute and remains up-to-date with I2 projects, education initiatives, and services to strategically support the team. The role requires an individual with organizational and analytical skills alongside strong business judgment and communication skills needed to interact with a variety of people and job functions. The ideal candidate maintains a high-level of professionalism, maturity, and urgency. In addition, the candidate understands and embodies a high degree of emotional intelligence and applied curiosity as it relates to the institute’s mission and vision.
The Assistant to the Associate Dean and Chief Data Scientist will support the design, delivery, and optimization of healthcare information systems and data analytics platforms that support and enable the clinical, research, and teaching missions I2 and the Division of Biostatistics.
The ideal candidate understands project and program management, executive support, and event management for a broad range of strategic operational activities, assisting the Associate Dean, Associate Director, Assistant Director, and Business Manager, as a part of new Office of Health Informatics and Data Science.
Key responsibilities include assisting with the management of daily operational functions and meetings, internal and external stakeholder relationships, and the preparation of billing, contracts, manuscripts, and other key initiatives.
Proven ability to consistently and positively contribute in a high-paced, changing work environment with the ability to prioritize multiple functions and projects and manage work time efficiently.
Ability to adhere to an expectation accountability, professionalism, and applied curiosity on all research and business matters.
Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manages business priorities and strategic mission and vision; develops project timelines and development plans, coordinates responsibilities across stakeholder groups, and monitors project deliverables. Anticipates and prepares materials needed by the Associate Dean for conferences, meetings, appointment and telephone calls and/or e-mails. Prepares special reports, summaries or replies to inquiries. Administers/prepares reports, minutes, correspondence, lectures and administrative materials for senior faculty and staff leaders. Designs complex presentations, figures and tables for the Associate Dean for presentations at local and national meetings and for publications.
Coordination/Liaison - Coordinates schedule availability to optimize accessibility and productivity of the Associate Dean and other senior leaders. Point of contact in receiving, triaging, and responding to all of the director’s mode of communication (e.g. email, phones, Microsoft teams messages, text messages, What’s App, and WeChat) to ensure that the leadership team is aware of significant issues that require a timely response, ensuring follow-up on decisions are made. Coordinates international, national, and regional conferences. Coordinates other special projects as assigned, including high-touch faculty searches, and other projects as assigned.
Anticipates the needs of the Associate Dean and undertakes the preparation of correspondence, including: billing, contracts, manuscripts, agendas, power points, executive summaries, letters of support, grants, and other key initiatives. Helps coordinate grant submission for the Associate Dean, working in close collaboration with the grant and finance team, respectively. Maintains grant workflow, ensuring timely and accurate submissions.
Financial - Monitor and verify Associate Dean’s expenditures; ensures compliance with University policies and procedures.
Recruitment Support - Coordinates recruitment and staffing reports for budget and scheduling purposes. Assists with new faculty onboarding. Works in close collaboration and partnership with faculty members.
Builds efficiency and effective responsiveness into existing operations, and helps define new operational strategies; maintains tracking documents of activities and provides status reports as required.
Mentors new team members and serves as a lead for projects, including shared space, equipment, and furnishings of offices.
Bachelor's degree or years of equivalent work experience.
Minimum two years' related experience.
Demonstrated ability and expertise in handling varied aspects of administration and management.
Effective verbal, written and interpersonal communication skills.
Ability to prioritize and meet planned project goals.
Demonstrated ability in M.S. Office Suite.
Advanced knowledge of computer applications.
Strong analytical and organizational skills with attention to detail.
Ability to manage multiple priorities and meet deadlines.
Demonstrated ability and expertise in handling varied aspects of project management.
Strong critical thinking and problem-solving skills.
Team player who works closely and supportively with all stakeholders including technical support staff.
Experience in development and documentation of operating and administrative policies and procedures.
Demonstrated effective verbal, written and interpersonal communication skills.
Basic knowledge of accounting principles and procedures.
Ability to anticipate needs and exercise initiative in all aspects of office administration.
Ability to handle multiple situations with tact maintaining highly effective customer service.
Ability to use discretion while adhering to tight timeframes and aggressive goal completion.
Ability to analyze problems and develop creative solutions in a wide variety of situations.
Ability to function independently in a professional and confidential manner essential.
Institute for Informatics (I2)
The Institute for Informatics (I2) is a comprehensive home for biomedical informatics and data science research, education, and services spanning Washington University, BJC HealthCare, and affiliated entities. It was created in response to changes taking place across modern healthcare and life sciences environments. There has been a fundamental shift toward transdisciplinary, integrative, and data-intensive approaches to basic, clinical, translational, and population-level research. These developments have been coupled with the widespread use of information technology platforms to re-engineer healthcare delivery and achieve greater value alongside improved outcomes and safety. The complex data, information, and knowledge needs associated with these trends require a comprehensive and systems-level approach to biomedical informatics and data science research, education, and practice
Division of Biostatistics,
The Division of Biostatistics is a medical school-wide facility that engages in research, biostatistical consultation, teaching and training. Its academic mission centers around biostatistical excellence in clinical, epidemiological, and genetic studies. Its faculty possess superior leadership skills in a variety of areas including clinical trials, cardiovascular biostatistics, multicenter study coordination, family and genetic studies of human diseases, computing, and statistical packages.
Informatics Core Services
From consultations to cutting-edge software, Informatics Core Services offers an array of data-mining technologies. We provide these services and tools to faculty, researchers, students and professionals so that together we can answer some of the biggest questions in the healthcare and life sciences fields. Informatics Core Services is also available to for-profit organizations on a charge-back basis.
The hiring range for this position is $51,292 - $66,684 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.