UCSD Layoff from Career Appointment: Apply by 09/04/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/15/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Position will remain posted until a suitable candidate is identified. Priority consideration will be given to applicants who apply by September 25th.
Please submit a cover letter along with your online application and resume.
This position will be filled either as an Executive Assistant 3 OR an Executive Assistant 4, based on the qualifications, experience, and capabilities of the candidate selected.
The Executive Assistant to the VCR provides management support and professional expertise to the Vice Chancellor for Research (VCR) and the Office of Research Affairs (ORA) leadership team. Responsible for assigning and tracking assigned tasks to appropriate offices within the Office of Research Affairs. The Executive Assistant researches, collects, analyzes, organizes, manages, presents, acts upon, and distributes data, and manages projects as identified by the VCR, Assistant VCR (AVCR) and other senior managers. Serves as the records controller for official VCR administrative records.
The Executive Assistant to the VCR is an administrative leader with a high degree of administrative knowledge and experience, with recognized expertise in problem-solving that frequently requires analysis of unique issues, and problems without precedent and/or structure. Manages programs that include formulating strategies and administering policies, processes, and resources. The incumbent must maintain strict confidence of privileged information and exercise excellent discretion, tact, sensitivity, diplomacy, flexibility, and organizational abilities in directing the daily administrative operations for the VCR's office. Supervises, coordinates assignments, and monitors the work of ORA administrative support staff, ensuring that the VCR, AVCR, and ORA leadership are properly briefed, staffed, supported and prepared for meetings, presentations, events, discussions, decisions and other actions.
~Please submit a cover letter along with your online application and resume.
To be considered for the EA4 level:
Candidates are required to have five (5) years of closely-related high-level executive support experience working in a Research, Academic and/or Higher Education environment.
Candidates considered for this level position would have a record of successful high-level experience supporting a C-level executive, and would be expected to operate with the utmost autonomy while practicing exceptional judgement and political acumen.
Candidates must possess proven ability to rapidly adapt to a wide range of leadership styles.
Supervisory experience is required.
To be considered for the EA3 level:
Candidates are required to have three (3) years of high-level executive support experience, preferably in a Research, Academic and/or Higher Education environment.
Candidates considered for this level position would have successful experience supporting a C-level executive, and would be expected to operate with independence while practicing sound judgement and political acumen.
Candidates must possess the ability to adapt to a wide range of leadership styles.
Supervisory experience is strongly preferred.
Qualifications for both levels:
Strong analytical/problem-solving skills. Demonstrated professional experience and strong ability to research, identify, synthesize and distribute critical sources of news and information.
Experience assessing and evaluating issues, conducting appropriate research, making recommendations and taking appropriate action regarding complex and frequently sensitive issues, and contributing effectively to support organizational objectives. Ability to focus on key issues and possess in-depth knowledge of a broad range of issues.
In-depth experience analyzing and identifying problems, independently resolving discrepancies, with ability to recommend solutions.
Proven ability and experience to collaborate and communicate effectively and diplomatically, with diverse populations, at all organizational levels.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.