ASSOCIATE VICE PRESIDENT OF OPERATIONS - UC HEALTH
Location: Oakland Job ID: 10188
UC OFFICE OF THE PRESIDENT
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UC Health provides leadership and strategic direction for UC's six health systems, five of which are academic medical centers, and its 19 health professional schools. UC Health's central office supports operational initiatives at individual campuses and development of systemwide initiatives, promoting collaboration among the university's health professional schools and providing oversight on the business and financial activities of the clinical enterprise.
The Associate Vice President of Operations reports to the Executive Vice President of UC Health, who provides leadership and strategic direction for UC's six health centers, five of which are academic medical centers, and its 19 health professional schools. The EVP is the Senior Executive of UC Health, which supports operational initiatives at individual campuses and development of systemwide initiatives, promoting collaboration among the university's health professional schools and providing oversight on the business and financial activities of the clinical enterprise.
The AVP of Operations serves as senior advisor and counselor for the EVP of UC Health, and provides the highest level of analytical, strategic, and implementation support with respect to current and emerging issues of importance in areas of local, statewide, and national healthcare and health sciences. The AVP, of Operations collaborates with stakeholders in varying University of California leadership positions, including the President of the University, the Academic Senate, the Regents, health center CEOs, chancellors, health professional school deans and leadership of the divisions of the UC Office of the President, among others. The AVP collaborates with them in execution of programs and strategic initiatives.
This position may manage and administer independent program(s) and/or participate on committees and task forces, typically with organization-wide impact. The person in this position regularly works on highly complex issues of problems which require analysis of unique issues/problems without precedent and/or structure. As such, the the AVP of Operations will have the ability to represent the EVP in various forums in the absence of the EVP and may represent the organization in location-wide and systemwide meetings and discussions. The incumbent will be recognized as an influential leader and have the ability to make final decisions for the organization and ensures achievement of objectives. Erroneous decisions will have a serious impact on the overall success of the organization.
The AVP of Operations for UC Health, oversees, through subordinate staff, daily division operations to include human resources activities, budget planning and execution, coordination of all Regents activity, and other administrative services.
The AVP of Operations responds to a variety of issues, handles sensitive negotiations with little or no precedence; requiring expedient and diplomatic action; applies breadth of institutional knowledge to develop sound long and short term plans; builds relationships with key constituencies and stakeholders; identifies, formulates and advises ion policy and its implementation; and exercises sound judgement in selecting methods, techniques, and evaluation criteria for obtaining results.
The AVP of Operations exercises a high level of judgement in selecting methods, techniques, and evaluations criteria for obtaining results. The position requires the utmost integrity, honesty, flexibility, and ability to work well with a wide range of internal and external stakeholders.
Executive Collaboration & Problem-solving - Negotiate directly to achieve strategic solutions with high level stakeholders such as UC Health CEOs, faculty, Academic Senate leaders, senior administrators, health professional school deans, other UC locations, the President, Regents, public agencies and the community to develop solutions to complex problems; providing briefings on key issues. Stay well-informed and keep abreast of current and emerging issues in order to provide the EVP, UC Health a broad perspective across the Office of the President, the campuses, and the national labs. Identify and ensure that senior leadership is informed of and make recommendations on high profile issues requiring attention and/or action by senior leadership. Lead divisional initiatives on behalf of the EVP which include developing and implementing solutions to issues that have department, division, or systemwide impact.
Program & Policy Management and Analysis - Provide framework for policy and administrative change, developing strategies for change management to remove barriers to goal achievement. Provide high level analyses on a broad range of issues; including new program proposals. Works effectively with the EVP's direct reports to communicate and coordinate internal policy, procedures and practices. On behalf of the EVP, ensure directly, or through subordinate staff, and in coordination with internal and external stakeholders, the planning, preparation and delivery of agendas and materials for the Regents Health Services Committee meetings, held six times per year. Ensure timely and responsive coordination with the President's Executive Office and Secretary of the Regents. Support the EVP's participation in the Regents full-board meetings and between-meeting outreach as needed. As directed by, and in support of the EVP, prepare either directly or through subordinate staff, correspondence, speeches, briefing notes, meeting materials and agendas in draft and/or final form following standard business format, for issuance to academic and administrative units. Other duties as assigned.
Divisional Budget and Administrative Management - Independently conduct or direct highly complex and critical cross-divisional projects and initiatives within the UC Health division, leading projects of significance requiring facilitation and collaboration with representation across organizational units as appropriate. Manage the development, resolution and implementation of decision memos, major project and initiative proposals, reporting and other key strategic documents that facilitate the relationships between the EVP and President. Supervise the Director of Operations, who directly manages the business administration of the UC Health division and supervises administrative personnel, including oversight of workflow and adherence to University policies and UCOP protocols, and the coordination of ad hoc or ongoing administrative projects. In collaboration with the EVP and Director of Operations, develop and recommend the annual operating budget for the division and oversee budget management throughout the year. Ensure the division's compliance with annual HR processes and personnel management, including CEMRP, and lead, on behalf of the EVP, the recruitment of key divisional personnel. Oversee procurement and contracting, and approve expenditures as per delegated authority. Resolve escalated issues and remove roadblocks. Coordinate with UC Legal as needed.
Divisional Leadership & Management - Provide leadership in establishing a partnership with department vice presidents and vice provosts, within the Executive's area and in other organizational units. Represents the EVP to other senior leadership of the University and external constituencies with authority to make decisions on high-level task forces and long- and short-range planning groups. Conceptualize and implement initiatives to advance the executive's vision, including researching and drafting articles, speeches, and presentations. Responsible for oversight and analysis of complex issues for the EVP and leading various committees and task force groups.
Divisional Transition Management & Planning - Acculturating new leaders in organizational and Regental protocols, overall operations within areas of responsibility, and initiative and program planning and management.
At least 10 years of successful managerial experience, preferably in a higher education or academic medical center environment; or an equivalent combination of education and experience.
Advanced knowledge of organizational processes, protocols and procedures, including thorough understanding of University of California operations and impact.
Excellent consulting, relationship building and strategic thinking skills.
Excellent ability to establish mission and goals at the macro-level; to lead subordinate management to develop goals in alignment with mission.
Sophisticated leadership abilities to establish department goals, and motivate and influence others to achieve.
Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Demonstrated ability to work effectively under extreme pressure of deadlines, frequent interruptions and shifting priorities to produce consistently (alone and with others) high quality materials of all kinds in a timely manner.
Working knowledge of campus and systemwide organizational reporting structures, as well as an understanding of the interactive roles of administration, faculty, and health system leadership.
Advanced knowledge of the legal constraints and opportunities for higher education in the State of California and through Federal programs and regulations.
Doctorate degree in health, business, public policy, higher education or related discipline preferred.
Master's degree in health, business, public policy, higher education or related discipline required
SALARY AND BENEFITS
Salary: Salary commensurate with education and experience.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
This is an internal recruitment open to current University of California staff only.
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is September 15, 2020. The position will be open until filled.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.