Night Staff Desk Manager, Residence Life - Student Life 15184
The Office of Residence Life in the Division of Student Life at West Virginia University is seeking applications for two (2) Night Staff Desk Managers. This position is responsible for providing a customer service atmosphere at the entrances of a University Residence Hall while controlling access to residents and authorized faculty and staff to provide appropriate building safety and security.
In order to be successful in this position, the ideal candidate will:
Serve as the primary contact for any/all security issues for the Residential Halls (2200-2500 resident students and approximately 40 student/staff members on the downtown, Sunnyside, or Evansdale area). Maintain daily contact with UPD and other University departments and staff as necessary.
Carry out residence hall procedures related to hall security when residence halls are open - checking and verifying student and staff ID's, verifying guest registration, conducting hall roves and checking perimeter doors as necessary. Keep appropriate staff apprised of any and all emergencies and respond to residence hall situations that might involve policy violations, emergencies and other community concerns.
Enforce all residence hall policies and community standards. Act as the lead in confronting policy violations. Submit detailed information reports of all such incidents.
Interact regularly with live-in staff and call upon them as necessary.
Coordinate the operation of the residence hall main desk. Ensure that student staff, Graduate Assistants, Conference staff (May - August) are providing appropriate customer service and maintaining security and procedural integrity.
Serve as information source for residence hall main desk areas, e.g. answer telephones, answer questions, access student directory.
Serve as the initial emergency contact as necessary (e.g. student illness, death, serious injury) by contacting necessary staff/agencies e.g. Area Advisor, Conference Manager (May - August), Residence Hall Coordinators, University Police, EMS and other staff.
Direct student concerns to the appropriate Department and University staff. Access on-duty paraprofessional staff as necessary.
Maintain daily contact - in person and/or electronically - with Residence Life Assistant Director for Night Staff, Conference Manager (May - August), Residence Hall Coordinator and Facilities staff for purposes of keeping them informed about student and staff issues of concern, including but not limited to resident behavior, facility issues, and questions regarding residence hall procedures and policies.
In written form, maintain a daily log of hall concerns, response to those concerns, and pertinent information about daily activities within hall. Organize this information for the purpose of filing.
Log and distribute temporary keys to students who have been locked out of their rooms. Maintain accurate key control files and report key control concerns to Residence Life Assistant Director for Night Staff, day shift Main Desk staff and Facilities manager.
Serve as the initial reporting point for facility work order requests. Receive information from internal and external customers. Evaluate, prioritize and enter work order information. Dispatch appropriate personnel when necessary. Keep Residence Life Assistant Director for Night Staff, Conference Manager (May - August), and/or Residence Hall Coordinators informed of such matters.
Coordinate the schedule for 40+ Hourly Night Assistants and approximately 4 Graduate Assistants. Maintain attendance and time logs, including the use of Computerized Time Record software.
Assist with administrative or facilities work when residence halls are closed for breaks (e.g. Thanksgiving, Winter Break and Spring Break).
Log vending machine problems and report to the day shift Main Desk staff.
Participate in Resident Assistant training prior to the start of each academic semester. Participate in Conference staff training each May.
In the absence of the Residence Life Assistant Director for Night Staff, incumbent may be asked to contact all halls to ensure proper main desk coverage. Assist other Night Staff Desk Manager with any problems that may occur in the absence of the Residence Life Assistant Director for Night Staff.
Assist with marketing and recruitment of vacant positions on the Night Staff in WVU Residence Halls.
Assist with Training and Development of Night Staff Employees and Conference Staff Employees (May - August).
Assist with Night Staff Publications.
Assist the Residential Education Department with New Student Orientation in June.
Assist with the Hall Coordinator in Hiring Night Staff Hourly Positions.
Perform additional duties during Summer Conferences (May - August):
Efficiently execute guest check-in and check-out procedures in conference system database.
Issue keys and meal wrist bands to guests.
Cash handling responsibilities. Accept payments via cash, check and credit card.
Perform other duties as assigned by Residence Life Assistant Director for Night Staff /Residence Hall Coordinator/Conference Manager.
Work hours: Midnight - 8:00 AM (August to May) & 4:00 PM - Midnight (May to August). Weekend work is required.
Pay Grade: 9
High School Diploma, GED, or an equivalent combination of education and/or experience.
Clerical/computer training beyond high school is preferred.
6-12 months of clerical experience is required.
Supervisory experience preferred.
Detailed knowledge of emergency procedures such as fire safety evacuation, bomb threats, medical emergencies/resources.
Basic office skills (e.g. filing, typing, telephone skills, some computer skills, with a working knowledge of Word) preferred.
Ability to make sound, independent, judgments and work autonomously, especially given the shift and the likelihood of student behavioral issues, and related emergencies.
Ability to communicate effectively and use simple mathematical functions.
Ability to become familiar with all University and Departmental policies and procedures.
Ability to train and coordinate schedules for undergraduate and graduate student employees.
Work requires physical coordination, which involves the ability to climb steps and walk long hallways, the daily use of a computer and the ability to perform normal office functions.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/
West Virginia University is proud to be an Equal Opportunity employer, and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Aug 13, 2020
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes
Internal Number: 208363
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.