UCSD Layoff from Career Appointment: Apply by 7/27/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 08/05/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the general supervision of the Sponsored Research Supervisor, the Sponsored Research Administrator will be responsible for providing financial analysis and fiscal management in both pre and post-award sponsored projects administration for multiple divisions in the Department of Pediatrics, with approximately $4-6 million in annual sponsored project funding sources and 15-30 proposals per year. Each division's financial management involves multiple PI's and funding sources (federal, state, private grants including contracts, gifts, clinical trials, subawards, fellowships, service agreements, and UC Foundation funds). The incumbent will work with numerous funding agencies including, but not limited to NIH, DOD, AHA, ADA, CIRM, JDRF, and other various state, county, private and industry sponsors. The incumbent will work with multiple international and domestic institutions as well as a variety of central offices such as OCGA, OCTA, HSSPPO, OPAFS, HHR, ARC, IPPS, etc. The incumbent will also serve as the department contact for the assigned Division Chiefs and PIs.
In coordination with the Sponsored Research Supervisor, the incumbent will be responsible for enforcing procedures and utilizing a variety of intricate internal reporting systems and tools for forecasting short and long term financial planning, identifying problem areas, formulating creative and alternative solutions and making recommendations for a wide variety of financial and administrative issues. This position will also be responsible for serving as the Express Card Department Administrator and providing fiscal support to the Sponsored Research Team including Journal Vouchers, ENPET, EPET, Marketplace POs, MyPayments, MyTravel, etc. The incumbent will research and assess internal control process management needs.
Bachelor's degree in related area and / or equivalent experience / training.
Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented.
Ability to perform routine financial analysis and reporting.
Proficiency working with computer and information management systems.
Organization and communication skills and customer service focus.
Skill to communicate professionally and effectively with a diverse population of all levels of organization in person, over the telephone, and in writing. Ability to use diplomacy, tact, and discretion in all interactions.
Capable of analyzing financial issues, recognize potential problems, identify creative and alternative solutions and make recommendations. Ability to analyze and prepare budgets, identify spending patterns and project future expenditures based on available data.
Ability to work independently. Ability to independently gather information, follow up on projects, and solve problems creatively.
Knowledge of contract and grant proposal formats preparation, submission and administration, as well as federal, state and private granting agency regulations.
Employment is subject to both a criminal background check.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.