Title: Associate Dean Clinical Affairs Osteopathic Medicine
Department: COM Clinical Affairs
Employment Type: FT
Summary: The position of Associate Dean for Clinical Affairs will oversee all aspects of student clinical activities including 3rd- and 4th-year clinical rotation management. The position requires oversight and execution of academic, administrative, financial and public relation functions of the College of Osteopathic Medicine (COM) Clinical Affairs department that includes recruitment of new sites, student placement at clinical rotation sites, assisting in preceptor professional development, securing/renewing affiliation agreements, and ensuring compliance with Commission on Osteopathic College Accreditation (COCA) standards related to student clinical rotations. This position will oversee the Clinical Affairs staff and will provide direction of continuous quality improvement plans. This position reports directly to the COM Dean and is subject to an administrative contract.
Essential Duties & Responsibilities: Duties and responsibilities include the following. Other duties may be assigned. Oversight and supervision of all 3rd and 4th year clinical clerkships process and participants including: providing clerkship assessments & feedback of both student and preceptor managing the delivery of post-rotation exams leading monthly Clerkship Directors’ meetings updating annually clerkship policies, guidelines, and student handbook materials
Develop strategies and policies to support students’ successful preparation for board examinations.
Responsible for initiation and follow-up of any disciplinary action for 3rd and 4th year students in coordination with the Dean’s Office. Develop action plans for these students requiring disciplinary or remediation action.
Responsibility for continued tracking of 3rd- and 4th-year students towards meeting all graduation requirements including a review of preceptor grading and determining rotation final grades. Communicate regularly with the University Registrar regarding final grades and Leaves of Absence dates for 3rd- and 4th-year students.
Responsible for oversight of any required monitoring of students with an identified medical, psychological, or substance abuse issues utilizing the Iowa Physicians Health Program principles.
Track and advise students on a Leave of Absence or with board preparation challenges during 3rd-and 4th-year.
Responsible for oversight of credentialing all preceptors used by the COM to meet accreditation standards.
Coordinate and review preceptor, student, and site evaluations. Expand the number of clinical rotation positions with a goal to consolidate the rotation locations. Collaborate with DMU clinical programs for a “One University” approach to clinical training agreements and clinical site relations. Monitor and review preceptor disciplinary actions and affiliation agreements with sites.
Ensure equity of educational opportunities at all clinical sites and perform site visits and evaluations as appropriate and on a routine scheduled basis.
Utilize data collection and analysis to facilitate continuous quality improvement at all sites.
Seek methods to coordinate and assist to effectively integrate consistent clinical learning objectives into the first two years of the program by collaborating with clinical skills course directors.
Responsible for developing and providing appropriate introductory program and materials for preparing 2nd-year students for entering their 3rd year rotations and providing oversight for the 2nd-year lottery system in matching student preference to rotation site location.
Assist with the Clinical Comprehensive Assessment course that transitions students from 3rd-year to 4th-year.
Track student board examination progress and manage leave of absence process for 3rd- and 4th-year students. Meet monthly with the Clinical Clerkship Directors to facilitate and ensure quality outcomes. Ensure that these directors communicate regularly with preceptors. Ensure affiliation agreements are on file for all student rotation sites.
Actively participate on committees (including curriculum committee), in faculty development activities, and community service.
Oversee all aspects of the Clinical Affairs department, including budgetary oversight.
Prepare reports on an ongoing basis for the dean.
Perform other job-related duties and special projects as assigned by the Dean of COM.
Participate in and successfully complete all University required training including, but not limited to discrimination/harassment and code of conduct.
Oversee the COM strategic planning needs and meeting all accreditation requirements as they relate to the Clinical Affairs office.
Represent COM at local, regional and national meetings.
Supervisory Responsibilities: This position has functional oversight of the Clerkship Directors and provides direct supervision of the Director of Undergraduate Clinical Affairs in the Office of Clinical Affairs. The Associate Dean carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include but are not limited to interviewing and/or motivating and/or training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: D.O. degree from a COCA accredited college of osteopathic medicine or M.D. degree from LCME accredited school of allopathic medicine required.
Certified by an AOA, ABMS or recognized equivalent Board Certification organization in the field of medical practice.
Five years of experience teaching medical students or residents on clinical rotations or in a classroom setting.
Certificates, Licenses, Registrations: Must possess a valid state license and be eligible to gain license to practice in the State of Iowa.
Essential Skills: Excellent verbal and written communication skills.
Collaborative approach to working with a variety of stakeholders on a broad variety of topics.
Strong independent judgment, emotional intelligence, and critical decision-making skills.
Strong leadership and management skills in overseeing both human and fiscal resources.
Strong time management and organizational skills including the ability to prioritize and complete tasks in a timely manner.
Ethical in treatment of people and in upholding the mission of the institution and its policies.
Demonstrated commitment to the principles of diversity and inclusivity.
Participate in and successfully complete all University required training including, but not limited to discrimination/harassment and code of conduct. Demonstrated commitment to the principles of diversity and inclusivity.
Required Documents/Other Requirements: CV, cover letter and contact information for three references
Internal Number: 492302
About Des Moines University
Founded in 1898 in Iowa’s capital city, Des Moines University is a postgraduate medical university comprised of three colleges – College of Osteopathic Medicine, College of Podiatric Medicine and Surgery and College of Health Sciences – that offer eight graduate degree programs. Des Moines University combines the top advantages in medical education available today: an expert faculty, a rigorous and relevant curriculum, state-of-the-art facilities, a dynamic and diverse research environment, and a supportive, inclusive community of students and faculty active in learning and service. By consistently producing outstanding graduates who excel in their careers, DMU maintains one of the strongest reputations in the sphere of American medical education.